From candidate email to Salesforce

Staffing agencies send candidate proposals by email. Some experience is described in the email, more appears in the CV, and contact details may follow in a later reply. Before taking the next step, a recruiter has to connect all of it.

For Logi-technic, technical distinctions matter. Years in production do not automatically mean years in technical maintenance, similar job titles can describe very different responsibilities, and a relevant qualification can change how a junior profile should be assessed. Around that assessment sits the administrative work: checking records, preparing replies and registering the candidate and job application.

Flo connects Outlook, AI assessment and Salesforce through n8n. It separates reading the source material from evaluating the candidate, then carries the resulting context into the follow-up.

• Collect and classify. Flo queues messages from the recruitment mailbox and separates targeted agency proposals from personal applications and recruitment marketing, which take a separate route for manual attention. Ambiguous submissions, such as proposals with several candidates, go to review.
• Extract. Work experience, education, certificates, candidate details and, where available, practical information are structured from the email and supported CV attachments, with missing information kept visible.
• Assess. A separate AI step compares that structure with Logi-technic’s own technical role profiles and proposes one core profile, a match score and a supporting explanation.
• Prepare. For proposals that meet the match threshold, Flo checks Salesforce for an existing candidate and prepares the appropriate Outlook reply draft from Dutch or French templates. Proposals below the threshold can receive a decline draft.
• Register. When the agency replies, Flo connects the reply to the original proposal, extracts the new information and validates it. When the checks pass, it can create or supplement the candidate, reuse or create the job application, and upload and link the CV in Salesforce/Connexys.